Why you need to be using a Virtual Assistant in your business

by Wendy Chamberlain on April 13, 2010

Are you managing most of the tasks in your business? Do you wish you had more than two hands to do all the required work and have more time off? You’re not alone because many business owners find themselves in this typical situation.

A major solution to this problem is getting a virtual assistant or VA for short.

Virtual Assistant

What is a Virtual Assistant?

A virtual assistant is called “virtual” because the person is located in a different location and communicates virtually if you will. They are normally hired on a contractual basis although if the employer is satisfied with the work, the VA can continue working for that business owner for many years.

A VA works similarly to a secretary, administrative assistant, personal assistant or executive assistant. The person performs tasks according to the needs of the business owner. It could be on any aspect of the business operation from bookkeeping, answering phone queries and making sales calls to clients to managing an online program, writing reports, invoices, researching and doing social media updates.

Some virtual assistants have their own business and are serving several clients worldwide. Around the world today, there are an estimated 35,000 VAs most of them women working in the comfort of their home to help people in business achieve their desired goals.

Where do you find a VA?

My best VAs have come via Word of mouth or using companies such as VA Placements who offer a client to VA matching service.

It’s important to find the right VA for the role you are looking to fill.  Look for a specialist with a solid track record perfoming the tasks you are looking to outsource to your VA.

If you are not sure where to start, Contact Us and we can put you on the right path.

How does a VA work?

A VA’s main communication tool with his or her clients is the internet because of its versatility. It is through the web that most communications are transmitted. This can either be by email, IM, fax, voice and video chat made possible through various advanced applications such as Skype and Google Talk. The use of soft phone engines that utilizes the voice over internet protocol or VoiP technology is also popular in terms of calling clients anywhere in the world or just in a particular country.

Why use a VA?

Many people engaged in offline and online businesses have recognised the great benefits of having a virtual assistant. Cost effectiveness is a primary advantage as you don’t have to pay for the overhead. You let the VA work only when you need support hence, no fixed wage. There’s also no need to set up a separate office space and buy electronic devices and furniture because a VA can set up her own equipment in her home.

Convenience is another benefit people in business gain because you can just give the VA her tasks anytime and you’ll get results in less time. There is then no need for you to keep on monitoring them on a daily basis. As long you make clear to them your priority tasks, work will just flow smoothly.

Business efficiency can also be achieved. This is possible especially if the VA you have is focused on her tasks and is a fast worker.

So if managing your business is becoming stressful to you, consider getting a VA to do the minor tasks or even just the tasks you don’t like to do. This way, you can focus on what you love to do and get on with running your business.

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By Wendy Moore
Copyright 2010 Savvy Web Women Pty Ltd

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{ 2 comments… read them below or add one }

Laura Trenerry April 13, 2010 at 1:56 pm

Hi Wendy, This is a great blog post on Virtual Assistant’s. Often business owners can get overwhelmed with what tasks they can or should outsource. I recommend picking just one thing to start with. By choosing one task, it’s less daunting and also gives you an opportunity to trial your new VA and see if you are a good fit with each other. Some of my clients started off this way and after a very short time they quickly realised they could outsource so much more and be more effective in their core business.

Val Wilcox April 17, 2010 at 12:31 am

Some very good tips on moving some of the tasks you don’t need to spend time on to others so you can focus on what’s important.
Thanks for sharing,

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